AI can't fix what it can't read.
Most property management companies have the same problem: years of property management data that's messy, duplicated, and out of sync. Before AI can help, that data needs to be rehabilitated. Data Clean-Up starts at $5k — cheap enough for a CFO to expense without board approval. We don't charge you until it's done.
ROI Reality Check
The math is simple.
$5k–$10k
Data Clean-Up cost
< 30 days
Typical payback
$140k
AR recovered in 30 days
A $7,500 rehab paid for itself in under 30 days via recovered AR alone. Real client: a $45M regional GC recovered $140k in overdue receivables in the first month after clean data hit their collections workflow. That's an 18x return.
Sound familiar?
These aren't edge cases. They're the baseline for most $50M–$300M property management companies running Business Central or a legacy property management platform. AI models trained on clean data fail on data like this. We've seen it. That's why we built the rehab layer first.
AI Readiness Health Test
We analyze your financial data and deliver a plain-English report. No fixes yet — just a diagnosis. CFOs don't pay to be told they need AI. They pay when they see broken numbers. We show you the broken numbers first.
Data Quality Score
0–100 score across completeness, consistency, accuracy, and timeliness.
GL Balance Sanity Check
Debit/credit imbalances, unexplained variances, and period-lock gaps.
AR Integrity Report
Invoice aging vs. GL balance discrepancies, open item accuracy, duplicate invoices.
Vendor & Customer Duplication Analysis
Fuzzy-match scan for duplicate vendors, customers, and cross-entity conflicts.
Sync Latency Audit
How stale is your data? We measure lag between property management platform, GL, and reporting layers.
Reconciliation Gap Report
GL ↔ AR ↔ AP unmatched items, exception counts, and root-cause analysis.
AI Readiness Score
A clear verdict: what AI can and can't do with your data right now — and what it takes to fix it.
How it works: One call + a data export. We deliver your full AI Readiness report within 5 business days. No commitment. No credit card. No consultant-speak.
Data Clean-Up
We go in and fix what the diagnostic found. The deliverable isn't a report or a recommendation — it's a database you fully own, hosted where you choose, loaded with your cleaned and reconciled financial data, AI-ready and documented. Invoiced on delivery — after quality gates pass. If we can't get your data clean, you don't pay.
property management platform Normalization
We map your Business Central, SQL Server, or CSV data into a canonical financial schema. One source of truth, correctly typed, correctly keyed.
Duplicate & Key Cleanup
Fuzzy-match deduplication of vendors, customers, and accounts. Foreign key integrity enforced. Cross-entity conflicts resolved.
Reconciliation Gap Closure
We close GL ↔ AR ↔ AP matching gaps, investigate unexplained variances, and document every exception we resolve.
Incremental Sync Activation
We configure watermark-based incremental sync so your data stays current — not a weekly export batch that breaks every month-end.
Quality Gate Certification
We run your data through all 10 platform checks — cash balance, GL count and balance, AR/AP outstanding, staleness, and cryptographic hash verification. When all gates pass, we issue the AI-ready cert.
We don't invoice until you pass all 10 quality gates — guaranteed.
Cash balance control totals. GL row count and balance checks. AR/AP outstanding reconciliation. Data staleness monitoring. Cryptographic hash verification. Deep health checks on DB, event bus, and connectors. All 10 must pass before we send an invoice. No clean data, no invoice. That's the deal.
Simple Pricing. No Surprises.
Basic
$5,000
2–3 weeks | Single property management platform, 1–2 years data, core cleanup
Best for $10M–$50M PM firms on QuickBooks, Procore, or Foundation
Pro
$7,500–$10,000
3–4 weeks | Multi-system, 3+ years, advanced anomaly rules
Best for $50M+ firms with Sage, Viewpoint, or multi-entity setups
Guarantee: Pay only after you verify the clean data in your own tools. Both tiers include a 1-week free Owen agent trial and the database is yours to keep — use it with any AI platform.
$300k Reconciliation Gap → Zero Gap
Here's what Data Clean-Up actually delivered for a regional GC:
Challenge
AR aging report showed $680k outstanding, but GL only reconciled to $540k. Controller spent 2 days every month-end chasing the $140k gap. No confidence in which jobs were profitable.
What We Did
Data Clean-Up (Pro tier) took 3 weeks. We normalized 2 years of Sage data, deduped 89 vendors, closed 23 unmatched invoices, and fixed cost code GL mappings.
Cost
$7,500
Timeline
3 weeks
Outcome
AR now reconciles perfectly to GL. Collections team recovered $140k in the first 30 days. Month-end close dropped from 8 days to 4. CFO expensed the entire rehab.
The $7,500 rehab paid for itself in the first month via recovered AR alone. The controller said it was the best expense report he ever submitted.
What happens after Data Clean-Up
Clean data unlocks the rest of the Owen platform. After rehab, you get a 1-week guided trial running the full agent suite on your real books — before any subscription commitment.
1-week agent trial
AR, cash, anomaly detection, and close acceleration — running on your actual data.
Your CFO dashboard, live
18 agents coordinated by the CFO Manager. One control plane for your whole finance operation.
Your database. Your data.
You own the cleaned database outright — the schema, the data, the quality gates. It's yours whether or not you ever run an agent.
Questions about Data Clean-Up?
Here's what property management CFOs usually ask.
▶What data do I need to provide for the diagnostic?
Typically: one export from your property management platform (GL postings, AR invoices, AP bills, customers, vendors — all recent periods). We guide you through exactly what to export (usually 20 min of IT time). No private keys, no passwords, no sensitive employee data needed.
▶How long does the diagnostic really take?
5 business days is standard. We process your data, run 48 anomaly detection rules, validate GL reconciliation, and write a plain-English report. Rush diagnostics (2 days) available for an additional fee.
▶Can I see a sample diagnostic report?
We'll send you a redacted sample during the initial call. Shows structure, problem categories, severity ratings, and recommendations — so you know exactly what you're getting.
▶What if the diagnostic says my data is too messy to fix?
It won't. We've never encountered data so broken that it can't be rehabilitated. The diagnostic will tell you exactly what needs fixing and what it costs. You then decide whether to proceed with rehab.
▶After Data Clean-Up, do I have to use Owen's agents?
No. You own the cleaned database completely — the schema, the data, the quality documentation. You can use it with any BI tool, reporting system, or AI platform you choose. The 1-week trial shows you what Owen's agents can do with it, but you're never locked in.
▶How much does Data Clean-Up cost?
Basic is $5,000 (single property management platform, 1–2 years data). Pro is $7,500–$10,000 (multi-system, 3+ years, advanced anomaly rules). The free assessment scopes which tier fits. Both include a 1-week Owen agent trial and the database is yours to keep.
▶Can I run agents while rehab is happening?
No. Rehab happens on a copy of your data in isolation. We don't touch your live property management platform. Once rehab is done and quality gates pass, we hand you the clean database and run the 1-week trial from there.
Stop guessing.
See where your data stands.
One call. One export. Five business days. You get a full AI Readiness report — no commitment, no credit card, no consultant-speak. If the data is clean, we'll tell you. If it's not, you'll know exactly what it costs to fix.
Free diagnostic · No credit card · 5 business days · Plain English
Book a 30-min call
Pick a time that works. We'll walk through your data landscape and scope the diagnostic on the call.
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